Candidate Pipeline Automation for Recruiting Agencies: Placing Candidates and Winning Client Companies, Tracked as Two Different Pipelines
Why one pipeline does not fit two different recruiting motions
Winning a new client company — an introduction call, a needs assessment, a proposal — is a fundamentally different process from moving a specific candidate through submission, interviews and an offer with an existing client. Forcing both into one generic pipeline means neither set of stages actually fits, and reporting on "pipeline value" conflates new-client revenue potential with active candidate placements. Centriu Orbit’s multi-pipeline support exists specifically for this kind of genuinely distinct-motion situation.
How the underlying problem shows up before you fix it
A candidate moving toward placement and a prospective client company being pitched sit in the same pipeline, with stages that fit neither well.
A candidate genuinely stalled between interview rounds looks the same on the board as a client relationship simply waiting on a scheduled follow-up.
Reporting on "pipeline value" mixes new-client revenue potential with active candidate placements, obscuring how the agency is doing at each independently.
A quality gate meant for vetting a candidate does not fit a client business-development stage at all, and vice versa.
Different recruiters handle business development and candidate placement, but both are forced into the same generic stage definitions.
Why this keeps happening without separate pipelines
Most CRM tools assume a single, generic sales motion, with no native support for tracking two genuinely different business processes side by side — a recruiting agency is left either forcing both into one ill-fitting pipeline or giving up on structured tracking for one of them entirely.
How Centriu Orbit separates placement from business development
Orbit’s multi-pipeline support lets an agency define one pipeline for client business development — with stages fitting a pitch to a prospective client company — and a completely separate pipeline for candidate placement, with quality gates configured to fit that different process instead (a candidate cannot advance past a stage without a completed step the agency itself defines, using Orbit’s genuine per-stage quality-gate mechanism). Each opportunity, whether a client deal or a candidate placement, still carries an owner and a next step, and stalled-deal detection applies independently to each pipeline.
What is actually built today
Multiple simultaneous pipelines, each with its own defined stages.
Quality gates per stage, configurable to fit either client business development or candidate placement.
A mandatory owner and next step on every opportunity, in either pipeline.
Independent stalled-deal detection per pipeline.
An agency pitching a new client while placing an existing candidate (illustrative scenario, not a real client)
The agency’s business-development pipeline tracks a pitch to a prospective client company — introduction call, needs assessment, proposal sent — while a completely separate candidate-placement pipeline tracks a specific candidate moving from submitted to client interview to offer.
The candidate’s progress stalls at "client interview" a week longer than expected; the stalled list for that pipeline surfaces it, distinct from the business-development pipeline, where nothing is actually stalled — the prospective client’s proposal review is simply scheduled for next week, exactly as planned.
When agency leadership reviews performance, they see client business development and candidate placement as two separate, clearly readable pictures, instead of one blended pipeline that obscures both.
What changes operationally
The structural change is two genuinely different recruiting motions tracked with stages and quality gates that actually fit each one, instead of one generic pipeline that fits neither well. What that is worth in placement rate or new-client win rate depends heavily on an agency’s own market and recruiting process — Centriu does not attach a specific figure that would generalize.
When this is not the right fit
A very small agency with only one or two active client relationships, or one that does not run a formal business-development process distinct from candidate placement, may not need the specific multi-pipeline separation this page addresses.
One generic pipeline vs. two motions tracked separately
Forcing both client business development and candidate placement into one pipeline means the stage labels fit neither well, and reporting conflates two fundamentally different kinds of progress. Centriu Orbit’s multi-pipeline support lets an agency define stages and quality gates that actually fit each motion, tracked and reported on independently.
Related systems
Main system: Centriu Orbit.
What it does NOT do
- Does not parse resumes, source candidates, or post to job boards — it is the pipeline layer; the agency’s own recruiting and sourcing process feeds it.
- Does not guarantee a specific placement rate or new-client win rate — it structures the pipelines; the agency’s own recruiting work drives the outcome.
- Does not auto-advance a candidate or a client deal through a stage — a person confirms progress in either pipeline.
- Does not merge pipeline data across different agencies using Orbit — each account only sees its own opportunities.
Security and governance
Each agency using Centriu Orbit only sees its own pipelines and opportunities — nothing is shared across accounts. Personal data handled inside a candidate or client record follows Brazil’s LGPD (Law No. 13,709/2018). Full detail on access control and audit trails lives at /governanca and /iso.
Pricing and contracting
Available by monthly subscription, with tiered plans. Values and terms come from the official pricing table at /precos (Centriu's central source — never restated here).
Frequently asked questions
Can a recruiting agency track candidate placement and client business development separately?
Yes — Orbit supports multiple simultaneous pipelines, each with its own defined stages.
Can a quality gate require a completed step before a candidate advances?
Yes — Orbit’s per-stage quality gates can be configured to fit a candidate-placement process specifically.
Does the stalled-deal list apply per pipeline?
Yes — a stalled candidate and a scheduled client follow-up are tracked independently, not confused with each other.
Does Orbit source or screen candidates automatically?
No — it is the pipeline layer; sourcing, screening and recruiting remain the agency’s own process.
What does Centriu Orbit cost?
It is sold by subscription with a published starting price — exact current values are on the central pricing page.
See how Centriu Orbit separates candidate placement from client business development
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